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Enter a worth that specifies a location meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base location type for a record. The system will use the accumulation of GLOA and GLA adjustments to the base area type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base location type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area change 1-5)

Enter user-defined codes from UDC table 15/AR that specifies changes to the base location type for gross leaseable location (GLA).

Program ID

The system shows among the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This area offers an overview of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied location (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a specified period. You can provide the information from the R15141 report to brokers who are seeking residential or commercial properties to lease and to landlords who can supply the info to potential tenants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing options to determine the period of time, based on the lease dates, for which the computations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).

Processing alternatives enable you to specify how the system carries out the estimations, along with whether the estimations must be performed for all lease statuses and lease types. You can also run the program for particular structure (company unit) category codes to determine occupancy for a group of structures (for example, the tenancy on A-rated residential or commercial properties).

You can run and keep several versions of the R15141 program. For circumstances, you can run the program using location values from the very first of the month and after that run the program once again utilizing area values from completion of the month. You can also run the R15141 program to acquire GLA and GLOA results for a specified area definition to ensure a more precise denominator calculation for share aspect denominator and occupant exclusion guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types defined in Area Definitions table (F15142) will be used to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expense participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to compute gross leasable locations (GLA) and gross lease occupied locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation technique from UDC table 15/OM that determines the occupied area for a system. Values are:

1: Select area worths as of the very first day of the month.

2: Select area values since the last day of the month.

3: Select area values since the 15th day of the month.

4: Select an average location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing choice. The system will then re-calculate tenancy.

1: Delete only. The procedure will end after the system erases records from F15141.

Note. If you go into 1 in the Deletion Method processing choice, you must still get in an estimation technique and location definition to identify the records the systems chooses for removal.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on data choice, date variety, estimation method, and area definition values in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location definition to use to compute the occupied location for an unit.

The base location type is utilized to compute unadjusted area worths for GLOA and GLA. If you go into modification location types for GLOA and GLA, the system will use those area amounts to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is occupied or uninhabited for the time duration from the dedication date to the lease start date. Values are:

Blank: The unit is uninhabited.

1: The system is inhabited.

Lease Status

Specify which leases to select for processing based upon the lease status